6 Sources of Leadership Power

Job Description story Officer Job Details Title Department inform to Accounting Officer pay Management Accountant Direct Reports Authorities Last updated Nil tinge Delegations April 2012 Job Purpose The Accounting Officer is accountable to the Management Accountant and is responsible for ensuring that tot solelyy information contribution and sundry debtors are invoiced, and that these debts are collected when due. The position is also responsible for all aspects of payroll for staff and elected members. These services include Control of debtors sub daybook Debtor invoicing and reconciliationsDebt collection periodical and periodic payroll processing General leger reconciliations Assistance with general accounting My Team chief operating officer Deputy CEO / General double-decker Finance Accounting Manager Management Accountant Accounting Officer Finance Administrator Accounts Payable bring up relationships External ? Debtors ? Lakes Environmental ? Payroll Software supp lier ? Inland Revenue ? Trails and Y extincth Trusts ? Auditors Internal ? Chief Executive Officer ? Deputy CEO / Finance Manager ? Accounting Manager ? Management Accountant ? Activity managers ? Staff Key accountabilities Responsibility/objectivePayroll constitution Coordination and Management of payroll function Maintain the Councils Debtors system. Outcome ? Liaison with staff and councillors on all payroll matters. ? Collation, input, checking and processing of fortnightly payroll data, including expense claims and former(a) one-off transactions. ? bear on of periodic Councillor payroll. ? Processing and administration of IRD and other payroll deductions. ? Distribution of payslips and various payroll reports. ? Administration and reconciliation of Annual and half-baked leave entitlements. ? Input of payroll journals to the general ledger. Reconciliation of all payroll related general ledger accounts to the payroll. ? Completion of quarterly and annual statistical payroll r eturns by requested deadlines. ? Maintain confidentiality of all payroll information. ? ? ? ? ? ? ? ? Debt Recovery ? ? ? Ensure Control accounts are in balance at all times. Generate invoices and creed notes as required/requested (this includes Development Contributions, Lakes Environmental, Private Plan Change charges, Section Clearance & other Sundry debtors). Ensure debtor receipts are allocated correctly. Distribute monthly statements. Reconcile the debtors and parking ledgers monthly to nsure they are accurate and fully updated. Perform month end roll over within 5 working days of the end of the month. Compile monthly aged debtors reports and other minute debtor reports. Prepare Debtor reports for FACC committee by agenda deadlines. Debt reminder letters sent out on a regular basis, and email and phone contact when necessary. Liaise with relevant council personnel to help with collection of outstanding debt. Ensure all correspondence logged in Debt Management ? ? system. Neg otiate payment programmes where withdraw and monitor for performance and ensure up to date.All queries are responded to within 7 days of receipt. Training of all managers and staff on the use of the invoicing system ? Ensure that all staff are adequately train with a high skill level and spirit of the QLDC invoicing system. Ensure that all processing is performed in a timely and accurate manner ? ? ? Checking all input for accuracy before processing. Input of data including invoices & realization notes is timely. Ensure back charging required is performed on a regular monthly basis. Ensure all deferred payment notes are property authorised. Invoices for Development Contributions and ResourceContributions are issued on time. ? ? General Accounting ? ? ? ? Processing journals and general ledger maintenance as necessary, accurately and in a timely manner. Street Front Bonds detailed memorial maintained and reconciled. Subdivision Bonds schedule maintained and reconciled. Year End Audit reconciliations. Provide assistance with the pursuit ? Assisting the Management Accountant to ensure integrity of the General Ledger (coding accuracy). ? Assisting the Management Accountant with preparation of monthly management reports. ? Assisting the Management Accountant with budget input and monitoring. Assist with allocation of overheads to departments. ? Production of all financial reports in accordance with published timetables. Manages Health and Safety ? Ensure compliance to all legal/statutory and company requirements for health and safety. Maintain professionalism ? ? ? Adhere to company policies. Keeping abreast with technology. Maintain and update oneself with association required for job. Other duties, consistent with the role, as required from time to time by Manager and CEO. ? Key behavioural competencies Competency Excellent Service Description We get it done and do it wellRespect We value and honor others Inspiration We lead by example Collaboration We succeed by working together right We are open and honest Qualifications/Experience Qualifications ? Experience ? ? ? Skills ? ? ? ? ? ? Agreed by Team member Manager Essential A sound level of numerical, written and spoken English skills. At least devil years of clerical experience with Accounts Receivable and Payroll. Proven history of management of large scale debtors ledger. moldiness be capable of interpreting information, with a competent level of problem solving ability. Must be solution focused.Windows and Microsoft Office applications (Outlook, Word, Excel). Must be a team player and keep their eyes focussed on the wider goals of the organisation. Must be capable of operating with a minimal level of supervision, making take into account decisions within authorities delegated. A high level of accuracy and the ability to keep detailed send notes. Strong communication, written and verbal. Signature Desirable ? ? ? Date An up to date knowledge of payroll statute law would b e an advantage but not essential. Some general accounting experience or an understanding of accounting principles would be useful.